Job Title: Policy and Public Affairs Assistant

*This job is open to Graduates from all backgrounds.

University of Bedfordshire Luton Campus

Type: Full-time fixed term graduate placement

Hours: 37 hours per week

Salary: £18,185 pro rata

Department: Office of the Vice Chancellor
Reports to: Director of Policy

Date for interviews: 5 October 2015

Start date: 6 October 2015, or nearest possible date

End date: 30 June 2016


An exciting graduate opportunity to work in the Office of the Vice Chancellor, supporting the university’s policy, press and public affairs work.

You will be a creative and motivated graduate with an interest in current affairs, politics and higher education issues. You will work closely with the Director of Policy and the Head of Communications, providing them with administrative, research and communications support. You will assist in drafting speeches, presentations and delivering university events.

This placement until 30 June 2016 is an ideal first-step for a career in public affairs, communications, higher education policy, campaigns or high-level administration.

A ‘graduate placement’ fixed contract opportunity until 30 June 2016 – playing an important role in supporting the Director of Policy to deliver on their responsibilities for providing proactive executive support to the VC, e.g. policy formulation, speech & presentation drafting, strategic advice and message development.

Will be a key part of the Office of the Vice-Chancellor, contributing to the OVC relationships with staff across the University, in particular the VC’s Executive, the Communication & Events team and other external-facing teams.

The post-holder will provide flexible administrative support to the Director of Policy including arranging meetings, editing documents, handling enquiries, supporting visits (both on and off campus), liaising with the Executive Assistant to the Vice-Chancellor to put together itineraries and provide briefings for the Vice-Chancellor.

Principal Accountabilities

1. To provide broad-based flexible administrative support to the Director of Policy (and work with colleagues across the Office of the Vice Chancellor to support the VC as appropriate). The role requires clear, concise and accurate information to be communicated (including to external audiences) on a daily basis (via telephone calls, e-mails, letters and in person) across the university and its various audiences.
2. To conduct background research on topics of interest to the OVC to inform their activities, including speeches, involvement in Boards and Committees, meetings and visits.
3. To gather information and write notes and briefings on parliamentary and public affairs affecting higher education and UoB. A variety of sources will be used including Government reviews, HEFCE, Parliamentary sources and stakeholder organisations and the media.
4. Assist the Director of Policy and Head of Communications in drafting speeches, presentations and delivering events.
5. Work with the Events & Sponsorship Team to organise (and deliver) events, public lectures and conferences.
6. Maintain oversight, and update, database of political, press and public affairs stakeholders, and record OVC interaction with key stakeholders.
7. To deal with correspondence, emails, telephone and personal enquiries from internal and external clients and organisations. It will include a role helping the Director of Policy (and the Vice Chancellor) to follow up on key activities and meetings around university work and strategic priorities.
8.  To work as a member of the OVC team, providing mutual operational cover as required, ensuring that the OVC is represented to a high-standard at all times.
9. Clerk to the External Relations Group, working with the Director of Policy.
10. To serve as a key point of contact for the university’s public affairs work, fostering a personal network for operational benefit. This will include liaison with the offices of Members of Parliament, Funding Council officers, other universities and other key stakeholders. The ability to work as a member of a team is essential to ensure problems are solved promptly and efficiently and that works is not duplicated or missed (across the OVC, events & sponsorship team, and other external relations departments in particular).

Person Specification

• Undergraduate Degree  – Essential

• Awareness of current affairs, politics and higher education issues – Essential
• Understanding of the Vice Chancellor’s priorities and vision for the University – Desirable

• Demonstrable examples of engagement with local, national or international public affairs and/or media community (including academic, student politics or personal projects/leadership/campaigns)  – Essential

• Good IT skills, including use of the internet, e-mail& Microsoft Office- Essential • Strong written skills, organisation ability as well as effective communication and interpersonal skills – Essential
• Ability to work independently and as part of a wider team and to help tackle and solve problems creatively – Essential

Personal Attributes:
• Well-organised – Essential
• Accurate and reliable, attention to detail – Essential
• Evident people skills, with an enjoyment in dealing with student, staff and external stakeholders – Essential
• Understanding of the discretion and sensitive issues around working in the OVC – Essential

NB – The hiring manager may check your qualifications & references. Please ensure these are accurate and you have relevant certificates and documentation.

Great Opportunity, Apply Today!

To apply go to Recruitment Services Talent Portal, available at: Select ‘2570 Policy and Public Affairs Assistant’ and ‘Apply Now’.

You will be required to submit a Covering Letter and CV as ONE WORD DOCUMENT for this position.

Your application must address the job description and person specification (no more than 2 pages).

The closing date for applications is Wednesday, 23 September 2015, 10:00 am.